“Trust is built with consistency and compliance. Without both, software is just vibes.” – Someone who’s definitely lost data before.
Let’s talk about compliance — not the boring paperwork side, but the real stuff that separates serious software from half-baked apps coded overnight in someone’s dorm room.
If you’re using software to manage employee data, payroll, finances, or anything sensitive — compliance isn't optional. It’s the backbone of trust, legality, and security.
In Kenya — especially if you're dealing with HR, payroll, or financial data — there are non-negotiable standards you should check for before saying “yes” to any system.
What to Look For When Choosing a Compliant Software
1. Data Protection Compliance (Kenya’s Data Protection Act 2019)
This is Kenya’s version of GDPR. Any software handling personal employee data must comply with this law.
Look for:
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Data encryption
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Clear privacy policies
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Consent-based data usage
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Proper user access levels
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Secure cloud hosting (e.g. AWS, Azure, or ISO 27001 certified)
Why it matters: Mishandle someone’s ID or salary slip, and you’ll be slapped with fines or lawsuits.
2. NITA Compliance
If the system touches employee training records, ask if it aligns with National Industrial Training Authority (NITA) requirements.
Why it matters: You want your staff training records to be audit-ready and reportable to government bodies if needed.
3. KRA Integration & iTax Compliance
If it generates payslips or handles payroll, it should:
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Be KRA-compliant
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Allow for iTax-ready reports
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Support PAYE, SHIF, NSSF, and Housing Levy calculations
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Export data in formats accepted by KRA
Why it matters: If your payroll system can’t help you file taxes — then what’s the point?
4. NHIF → SHIF Transition Readiness
A legit HR or payroll software should already support the new SHIF deductions (Social Health Insurance Fund), not the outdated NHIF structure.
5. ISO Certifications
Specifically:
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ISO/IEC 27001 – International standard for Information Security Management
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ISO 9001 – Quality management certification
Why it matters: These prove the software company takes your data seriously and follows globally accepted processes.
6. Audit Trails
If anything goes wrong, can you trace who did what?
If your software doesn’t offer automated audit logs, you’re flying blind.
Red Flags to Avoid
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No official website or vague contact info
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No mention of compliance or certifications
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Basic Excel-based systems marketed as “cloud software”
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Doesn’t support local laws (e.g., still using NHIF?)
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No user permission controls (everyone sees everything?)
Yaani, how do you trust a system like that with payroll?
Why FaidiHR is the Real Deal
Let’s be honest — there’s a lot of noise in the software space.
But FaidiHR stands out because:
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Fully compliant with Kenya’s Data Protection Act
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Trusted by top companies and organizations across East Africa
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Runs on secure cloud infrastructure (AWS)
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Seamlessly handles KRA, NSSF, SHIF, and PAYE compliance
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Equipped with audit trails, user roles, encryption, backups, and regular updates
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Built by local experts for Kenyan businesses — with global standards
This isn’t a side project. This is an enterprise-grade system — but still easy enough for SMEs to use.
You get peace of mind and power in one place.
Final Word
Compliance is not a luxury. It’s insurance for your business.
And if you're choosing software that touches people’s data or money — do your homework.
Don’t just ask, “Is it easy to use?”
Ask:
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“Is it secure?”
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“Is it compliant?”
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“Is it built to scale with my business?”
If the answer isn’t a confident “yes,” then keep looking.
And if you’re ready to choose a software that ticks all the right boxes:
Call: +254 702 339 699
Email: sales@faidihr.com
Your business deserves more than just software — it deserves compliant software that keeps you safe, secure, and in control.