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Aug 26th, 2025

Register on iTax

If you run a business in Kenya and have employees, registering on iTax is not optional—it is a legal requirement. The Kenya Revenue Authority (KRA) uses iTax to manage taxes, including PAYE (Pay As You Earn), NHIF, and NSSF contributions. Without iTax registration, employers cannot file or remit statutory deductions, which could expose the business to penalties and compliance risks.

This guide provides clear, confirmed information on how employers can register on iTax and stay compliant.

Why Employers Must Register on iTax

  • Legal Obligation: Employers are required by law to deduct PAYE from employees’ salaries and remit it via iTax.

  • Statutory Deductions: Contributions such as NHIF and NSSF are filed and submitted through iTax.

  • Avoid Penalties: Late or missed filings attract fines and interest charges.

  • Business Credibility: A compliant business builds trust with employees, regulators, and clients.

What Employers Need Before Registering

To register your business on iTax, prepare the following:

  1. KRA PIN – The company or employer PIN is mandatory.

  2. Certificate of Incorporation or Business Registration Certificate (for companies and partnerships).

  3. Director’s or Proprietor’s KRA PIN – Needed for company verification.

  4. Valid Email Address – Used for communication with KRA.

  5. Mobile Number – For SMS notifications and confirmations.

  6. Supporting Documents – Depending on business type (e.g., partnership deed, NGO registration).

Step-by-Step Process: How Employers Register on iTax

  1. Access the iTax System – Go to the official iTax platform.

  2. New PIN Registration – If your business does not yet have a KRA PIN, begin with a new PIN application.

  3. Fill the Registration Form – Choose “Non-Individual” for companies or partnerships and provide the required details.

  4. Submit Information – Verify all details before submission.

  5. Receive PIN Certificate – Once processed, download your business KRA PIN certificate.

  6. Migrate to iTax (if needed) – For older PINs issued before iTax, update the details to activate them on iTax.

Benefits of iTax Registration for Employers

  • Streamlined Payroll Compliance: Easily file PAYE, NHIF, and NSSF in one place.

  • Efficiency: Reduce paperwork and automate routine tax processes.

  • Transparency: Track deductions and payments to ensure compliance.

  • Employee Confidence: Staff trust employers who remit taxes and contributions promptly.

Common Mistakes Employers Should Avoid

  • Registering under the wrong taxpayer type (choosing “individual” instead of “non-individual”).

  • Using directors’ personal emails instead of a company email.

  • Failing to update legacy PINs to iTax.

  • Ignoring filing deadlines, even when there are no salaries to pay (returns must still be filed).

Final Thoughts

For any business with employees in Kenya, registering on iTax is the foundation of payroll compliance. It ensures that PAYE, SHIF, and NSSF contributions are correctly deducted, filed, and remitted on time. Failure to comply can result in penalties and reputational damage, while proper registration builds employee trust and secures your business.

Need help setting up your business on iTax or automating payroll compliance?
Call +254 702 339 699 or email sales@faidihr.com for expert assistance.