Choosing the Right Solution for Compliance, Efficiency, and Growth
Why Every Employer in Kenya Needs a Payroll System
Running payroll manually or using outdated spreadsheets may seem cost-effective at first — until errors, compliance issues, or frustrated employees start costing your business time and money.
A good payroll system doesn’t just calculate salaries. It ensures statutory compliance, improves accuracy, and helps employers stay on top of NSSF, PAYE, SHIF, Housing Levy, and more.
What a Payroll System Should Handle in Kenya
When choosing a payroll solution, look for one that can automate:
| Payroll Task | Why It Matters |
|---|---|
| Salary & Benefit Calculations | Accuracy, transparency, and efficiency |
| PAYE & P9 Generation | Compliance with KRA and tax filing |
| NSSF & Housing Levy Deductions | Avoids under- or over-remittance |
| SHIF (2025) Compatibility | Future-proof your payroll before full rollout |
| Leave & Absence Integration | Corrects pay for unpaid leave or overtime |
| Payslip Distribution | Clear breakdowns via email or portal |
| Staff Loans & Advances | Auto-deductions across multiple payrolls |
Top Payroll System Options in Kenya
Here are some of the most recognized payroll systems serving Kenyan businesses today:
1. FaidiHR
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Kenyan-built and tax-compliant
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Automatically syncs with NSSF, PAYE, Housing Levy, and SHIF
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Offers leave, payroll, HR records, and reporting in one platform
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Best for small to mid-sized businesses looking for automation and local support
2. Sage Payroll (Africa Edition)
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Trusted across Africa with solid reporting tools
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More suitable for large corporations with internal HR departments
3. QuickBooks Payroll (Kenya Customized)
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Works well with accounting functions
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Requires manual updates for local compliance rules
4. Zohobooks + Payroll Add-ons
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Cloud-based and user-friendly
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Best when integrated with a broader accounting workflow
Why FaidiHR Stands Out
FaidiHR is designed specifically for Kenyan labor laws and employer realities. From SMEs to growing enterprises, FaidiHR automates the entire payroll process — while keeping you compliant and audit-ready.
No manual downloads, no tax math, no missed deductions.
Final Thoughts
If you’re paying employees in Kenya, you need more than a calculator — you need a system that understands the Kenyan tax landscape, scales with your business, and keeps you compliant.
Get Help Choosing the Right Payroll System
Speak to an expert or request a demo today.
Call or WhatsApp: +254 702 339 699
Email: sales@faidihr.com