Empowering Efficiency, Accuracy & Compliance in Every Pay Slip
Have you ever wondered what happens behind the scenes before that “salary credited” message hits your phone at the end of the month? It’s not magic — it’s the hard work and precision of payroll professionals in Kenya.
These are the often-unsung heroes who ensure your taxes are paid, deductions are correct, benefits are up to date, and that your account is smiling on payday. But payroll isn't just about crunching numbers — it’s a strategic function that’s evolving fast, thanks to technology.
Let’s break it down…
Who Are Payroll Professionals?
Payroll professionals are the experts responsible for processing employee salaries, managing statutory deductions (like NSSF, SHA/SHI, and PAYE), ensuring compliance with the Kenya Revenue Authority (KRA), and keeping employee data organized and secure.
Think of them as the bridge between HR and Finance. And today, they are becoming more strategic and tech-savvy than ever.
Why Payroll Is Changing in Kenya
Traditionally, payroll was handled on paper or spreadsheets. Errors were common. Time was wasted. Audits were frustrating.
But times are changing.
Modern Kenyan businesses — from Nairobi startups to Mombasa factories — are switching to automated payroll systems like FaidiHR to:
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Eliminate manual calculations
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Auto-generate payslips and reports
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File statutory returns on time
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Reduce compliance risks
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Save hours of administrative time
Did You Know?
A payroll error affecting just three employees per month can cost a business over KES 100,000 annually in overpayments, penalties, and lost productivity.
Are You a Payroll Professional in Kenya?
Whether you’re just starting or already experienced, here are a few tips to help you stay ahead:
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Stay informed about Kenya’s labor and tax laws, or better yet, use systems that update automatically
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Learn how to use payroll tools like Excel, QuickBooks, or cloud-based systems like FaidiHR
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Understand the new SHA/SHI regulations and how they affect deductions and reporting
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Attend professional events, join online communities, and keep growing your knowledge
Interactive Break: Can You Spot the Payroll Mistake?
Scenario:
Jane earns KES 60,000 per month. She contributes to NSSF (Tier I only) and pays into SHA/SHI. Her PAYE should be calculated based on her taxable income after deductions.
Question:
If her PAYE is calculated before subtracting NSSF, is that a problem?
Answer:
Yes. NSSF contributions are tax-deductible, meaning they should be subtracted from gross income before PAYE is computed. Calculating PAYE too early can lead to over-taxation and employee dissatisfaction.
To All Payroll Professionals in Kenya
You do more than just process salaries — you protect businesses from penalties, ensure compliance, and support employee trust. Your role is vital.
If you're ready to automate payroll and streamline your operations...
Get in Touch
Email: sales@faidihr.com
Call: +254 702 339 699
Let FaidiHR help you simplify payroll and HR management — efficiently, securely, and accurately.