If you work in Kenya or run a business that employs staff, you’ve likely come across the P9 form—a crucial document for filing annual income tax returns with the Kenya Revenue Authority (KRA). This blog will walk you through what a P9 form is, its importance, how to download it, and how automating payroll processes with FaidiHR can simplify your work.
What Is a P9 Form?
The P9 form is a tax document issued by employers in Kenya at the end of each financial year. It contains a detailed summary of an employee’s income, benefits, reliefs, and statutory deductions like PAYE (Pay As You Earn), NHIF, and NSSF. The form is used when filing individual income tax returns on iTax, KRA’s online tax platform.
It typically includes:
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Employee personal details
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Employer’s PIN and name
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Gross pay
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Taxable allowances and benefits
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Pension contributions
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PAYE deducted
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Insurance relief (if applicable)
Why Is the P9 Form Important?
Filing income tax returns is a legal requirement for all employed individuals in Kenya. Failure to do so by 30th June each year may result in penalties. The P9 form is required for employees using the employment income filing option on iTax.
Without a P9 form, it becomes difficult to input the correct figures into the KRA return portal, and this may lead to rejection of your tax return or legal issues due to inaccurate reporting.
How to Download Your P9 Form
To download your P9 form, follow these steps:
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Request It from Your Employer
Most employers provide the P9 form at the end of the financial year, often by email or via the company HR portal. -
Use HR and Payroll Software
If your organization uses a digital system like FaidiHR, employees can log in and download their P9 form directly from their self-service portal—no need for back-and-forth emails. -
Manual Process (For Employers)
If you're an employer handling payroll manually, you’ll need to generate each employee’s P9 form based on their payslips and statutory deductions throughout the year. This process is time-consuming and error-prone.
Tip: Always double-check your personal PIN, employer’s PIN, and the PAYE figures before submitting your return.
Automate Your Payroll with FaidiHR
Manual payroll processing is not only tedious but also increases the risk of errors when generating statutory reports like P9 forms. That’s why more businesses are turning to FaidiHR, a cloud-based HR and payroll system designed for Kenyan businesses.
With FaidiHR, you can:
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Automatically generate accurate P9 forms
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Ensure compliance with KRA requirements
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Give employees 24/7 access to their P9 and payslips
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Save time and eliminate manual calculations
Ready to simplify your payroll and tax processes?
Sales: +254 702 339 699
Email: sales@faidihr.com
Empower your HR team and ensure tax compliance—choose FaidiHR today.