Best Payroll Software in Kenya for 2025: Features, Pricing, and Comparison
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Best Payroll Software in Kenya for 2025: Features, Pricing, and Comparison

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Jul 2nd, 2025

Best Payroll Software in Kenya for 2025: Features, Pricing, and Comparison

1. FaidiHR

FaidiHR is a cloud-based payroll and HR automation platform designed specifically for Kenyan businesses. Trusted by SMEs and large enterprises alike, FaidiHR provides end-to-end payroll services that comply with local tax and labor laws.

Key Features:

  • Auto-calculates PAYE, SHIF, NSSF, and other deductions

  • Generates statutory reports (P9, P10, NSSF Returns)

  • Direct integration with KRA iTax for PAYE filing

  • Leave, attendance, and performance management

  • Self-service employee portal

  • Bank-ready payroll files for salary disbursement

  • Audit trail for all payroll activities

Why Businesses Choose FaidiHR:

  • Locally built and regularly updated to reflect Kenyan law

  • User-friendly interface for HR teams and employees

  • Affordable and scalable for businesses of all sizes

  • Fast and reliable customer support

Pricing:
FaidiHR offers flexible pricing based on employee count. Entry-level packages are available for small teams, with custom enterprise solutions for larger companies.

Contact FaidiHR:
Call: +254 702 339 699
Email: sales@faidihr.com

2. QuickBooks Payroll (Kenya Version)

While originally international, QuickBooks Payroll has been localized for Kenyan users. It integrates well with QuickBooks Accounting and is best suited for finance-savvy business owners.

Features:

  • Payroll runs

  • Tax reporting

  • Employee records

Limitations: Requires customization to fully comply with Kenyan tax updates.

3. Sage 300 People

Sage offers a robust enterprise-level solution with HR and payroll features. It is widely used by multinationals and large corporations in Kenya.

Strengths:

  • Advanced reporting

  • Complex pay structures

  • Multi-currency support

Considerations: Higher pricing and setup complexity.

4. Kenya Payroll by Crystal HR

This desktop-based solution is widely used in manufacturing and public sector organizations. It supports all major compliance requirements and offers good offline functionality.

However, cloud adoption is increasingly preferred for better scalability and ease of access.

Final Verdict: Best Choice for Most Kenyan Businesses

If you're looking for a solution that’s affordable, easy to use, and fully compliant with Kenyan law, FaidiHR stands out as the best payroll software in Kenya for 2025. It blends powerful features with local support and deep compliance understanding, making it ideal for companies that want to automate HR and payroll processes without headaches.

Get Started Today

Switch to smart payroll processing with FaidiHR and focus on growing your business.

Call: +254 702 339 699
Email: sales@faidihr.com
FaidiHR – Helping Businesses Focus by Automating Manual HR and Payroll Processes